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The original manual process increased the risk for error, but the new system built on Microsoft Dynamics 365 handles the process of reminding grant recipients to submit their progress reports and tracks the organizations who haven’t engaged yet. “We used Dynamics’s functionalities to send notifications to grant recipients about their application status and send reminder emails about upcoming progress report deadlines,” Lemma says.
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Sintayehu Lemma, a software engineer in Microsoft Digital, and the Business Applications Solutions team automated the notifications process using the out-of-the-box capabilities of Microsoft Dynamics 365 and some custom code. Cardenas and her team were accustomed to reading through scores of emails to identify returning grant recipients, individually emailing them to submit progress reports, and tracking which grant recipients need support. “We were able to use features for our other grant application programs under AI for Good.”īecause AI for Earth provides funding over a few years, grant recipients are required to submit progress reports about their Azure usage. “We needed to deliver it quickly, but the architecture we developed pays dividends for other Microsoft grant programs as well,” says Ajay Dandage, a software engineer who worked on the Business Applications Solutions team in Microsoft Digital, which developed the application management tool. Ajay Dandage, a software engineer who worked on the Business Applications Solutions team. They built the front end using Microsoft Dynamics 365. The engineering team built out the back end of the grant application management tool with Microsoft SQL Server. “It was clunky and manual, and a lot of the data was incorrect or missing.” “They had to manually take things out of SQL and put it somewhere else to review it,” Sauers says.
Gina Sauers, a program manager who oversees CELA projects that use Microsoft Dynamics 365, worked with Cardenas and her team to understand how they managed grant application data.
Thankfully, an engineering team in Microsoft Digital was ready to take this on.īuild a tool that could manage all AI for Good grant applications, including the one Cardenas used to manage AI for Earth grants.ĭeveloping a modern tool for managing grant applications There was a clear opportunity to use automation to modernize how the team tracks grant applicants and provide a better experience for applicants. We couldn’t track everything we needed efficiently.” “We used a Microsoft Excel sheet to track more than 500 grant recipients, and it quickly became challenging to manage. “Our program runs like a small startup–we’re a very small team responsible for the grants process end to end, and have to move quickly,” Cardenas says. “With the funds and access to Azure, environmental organizations can innovate and contribute to a more sustainable world.”Ĭardenas hopes to make the AI for Earth grant process straightforward for grantees, but doing so hasn’t always been easy. “AI for Earth democratizes the use of data and AI for environmental solutions,” Cardenas says. With the Microsoft Azure AI tools and cloud computing they need, companies like environmental startups and researchers are taking environmental challenges by storm. It’s been three years since AI for Earth’s inception, and Cardenas says that her team currently supports more than 600 grant recipients across 90 countries. Watch Microsoft AI for Earth’s video on how the company puts Microsoft Azure and AI technology in the hands of those working to solve environmental challenges. Width="640" height="360" allowfullscreen="allowfullscreen">